At the completion of work (after signing off A1 page) a job should be rolled over to prepare for the new year. The job structure and relevant work is brought forward to save time in the new year.
- Rollover should be carried out as soon as possible after the job is completed - preferably as soon as the A1 page is finalised and the audit report is signed
- However, if work is outstanding an audit job should still be finalised within 60 days of sign off to meet the file closure rules - 60 days allows time for tidying up the file, completing management letter, etc.
- A message will appear at the top to say that the job is ready for rollover, with a "Rollover Now" button at the right:
- Clicking the "Rollover Now" button will display a confirmation dialog box:
- Clicking continue will start the process, at which point the following will be displayed in the top bar:
- Rollovers are queued to ensure adequate system resources are available.
- The message will continue to display while the job is being rolled or is in the queue to be rolled.
- Users may continue with other jobs while this process is happening.
- Normally it will be very quick but if a delay is experienced this is just because there is a queue.
- The rollover produces a PDF version of the completed year, and a copy is kept at the bottom of the sidebar under "Archive":
- A copy of this rolled over file should also be saved to the auditor's backup system - click on link and download.
- Download is a PDF in ZIP file which also contains attachments (this works very similarly to the print/export button).
New year file:
- After Rollover a new year will start afresh with conclusions deleted and current year data moved to prior year (or prior year moved to prior 2 etc.).
- Trial balance is moved from current to prior - section classifications and sub-totals are maintained.
- New year trial balance may now be imported (see trial balance import).
- The rolled over job includes all comments and attachments as prior year (greyed out).
- In new year attachments, comments, risks are all able to be brought forward by clicking the green bring-forward arrow:
- After bringing comments forward they may be edited.
- The user name and date will be updated to the current user and date on bring forward.
- Any bring-forward arrows that are ignored will disappear on conclusion – they do not need to be deleted.
- Attachments may be previewed prior to bring-forward by clicking on them.